Oral Presentation Guidelines
Paper Presentation Guidelines
Speaker Ready Room
Room and Audiovisual Set Up
Onsite Session Participation
Oral Presentation sessions consist of 3-5 papers per session. We encourage presenters to post their papers on the conference website, and we encourage potential participants to read the papers ahead of time. Given this, the purpose of the presentation is not to present the paper as such, but to highlight its key argument and to open a discussion. As a result, our policy is to give presenters no more than 10 minutes each. Below are some guidelines to help you prepare your presentation.
1. The Presentation:
Each breakout room comes equipped with a standard
audio-visual package setup (see below) that will support an
Step 1: Gather Materials
Software: Microsoft PowerPoint. Begin your presentation by creating "word slides" in outline
format. Be as succinct as possible. Remember the audience has only
seconds to read and grasp the meaning of each slide.
Images, drawings, and graphics can be obtained from sources such as
digital cameras, scanners, and the Internet. Experiment with
different formats and compression levels to see what works best for
your images. Generally, anything that looks acceptable on a 17-inch
monitor is suitable when projected.
Judicious use of animation can enliven an otherwise dull
presentation. If you plan to animate various components in your
presentation (slide titles, graphic elements, bulleted text, etc),
try to be as consistent as possible.
Step 2: Assemble the Presentation
Presenters need to bring their own laptops. If you are a presenter
from outside the United States, please make sure you travel with
the appropriate AC adapter that is recommended by your computer
manufacturer. It's important to make sure the required voltage and
frequency match the available power source.
Pictures: Images inserted into PowerPoint are embedded into the
presentation. Images that are created at a dpi setting higher than
75 dpi are not necessary and will only increase the file size of
your presentation. Try to avoid overloading your presentation with
unnecessary images. JPG images are the preferred file format for
Fonts: We only supply fonts that are included in the base
installation of Windows. Fonts other than these should be embedded
into your PowerPoint presentation. The fonts we suggest using are
Times New Roman, Arial, and Tahoma. Use of fonts not included in
Windows can lead to unreadable text, words that bleed into graphics
or bullets that may be the wrong style. Microsoft provides a
utility to determine if a font can be embedded (http://www.microsoft.com/typography/TrueTypeProperty21.mspx).
Fonts are easily embedded into your presentation following these
1. Click File, and then Save As.
2. On the Tools drop down menu select Save Options.
3. At the bottom of the menu you will see an Embed TrueType Fonts
check box. Check the box.
Users of Apple Computers:
Images: Use common image formats that are cross platform compatible
such as JPG, PNG, GIF, and BMP.
Fonts: Use common cross platform compatible fonts such as Times New
Roman, Arial, and Courier. It may be necessary to load your
presentation onto a Windows machine. If this occurs, many custom
Mac fonts will not translate properly.
Animations: Use simple entry animation effects, such as fly in/out,
appear, and dissolve. Also, do not use exit animations: PowerPoint
2000 for Windows does not support exit animations.
File Extensions: If your Mac version of office does not append the
file extension, be sure to include it in your filename. Use .PPT
for PowerPoint files and .PPS for PowerPoint slideshow.
Be sure to bring at least 10 copies of your original paper (these
can be double sided). Have your papers readily accessible for
attendees to pick up. If you run out of copies, take the business
cards of the attendees interested in your work or write down their
Please arrive at your session meeting room at least 5 minutes
before the session begins. Take time to familiarize yourself with
the set-up at the lectern. You will control/advance the slides
during your presentation. Note: Wireless remotes are not
provided as a standard item. We have arranged to have
technicians floating between session rooms to assist as needed.
These technicians will be wearing special badges so they are easily
identified. AOM staff will also be carrying Nextel phones and will
have direct access to the audiovisual staff if required.
When presenting, make sure you speak slowly and clearly. DO NOT
read from the slide, but explain it. Address the audience when you
are speaking. Try not to look down at your presentation. You might
also want to involve the audience by asking questions. This is a
great way to keep the audience interested in your work. Lastly,
just try to relax and have fun when you are up there.
4. Speaker Ready Room:
The Academy of Management has arranged to have a Speaker Ready Room at the convention sites
to allow presenters the opportunity to view their presentations and
to obtain any technical support they might require prior to their
scheduled sessions. It is imperative that you review your
presentation in the Speaker Ready Room if it was created on a
5. Equipment and room setup:
Room set up: The meeting rooms are set up in theater style seating
(no tables, just rows of chairs).
Equipment set up: Each room is equipped with a
standard audio-visual package that will support an electronic
presentation. The package includes the following items:
• XGA LCD Projector (1024 x 768 resolution)
• Skirted Cart or Safelock Stand for Projector
• Projection Screen – Appropriate Size for Meeting Space
• Power Cord and Cabling
• VGA Switcher (HDMI available upon request)
• Podium Microphone (for rooms that seat more than 60 people)
NOTE: Laptops, Overhead Projectors,
and Flip charts are NOT provided as standard items. Presenters MUST
bring their own laptops.
If you need any other audiovisual equipment, you MUST contact your
program or PDW chair. These items can be very
costly and the decision to expend the funds is up to the chairs. DO
NOT assume that you will get what you request. Confirm with your
program or PDW chair first. All requests, approval, and ordering
must come from them.
If you have any technical or logistical questions about the audiovisual equipment, please contact Amy Henderson
6. Schedule and Timing:
You will receive a notification letter from your program chair as
to when and where your presentation is scheduled during the
conference. Be sure to come early to your session to check in with
the session discussant or chair and to go over any last minute
changes your might have. You, or one of your co-authors, MUST be
present at the start of the session.