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Frequently Asked Submission Questions (FAQs)

Submission Information

The submission deadline is January 15, 2019 at 5:00 PM ET (NY Time). There will be NO exceptions! We encourage all submitters to enter their proposals into the submission system as early as possible. Historically, we receive over 6,500 submissions annually, with 90% of those submissions created within 3 days of the deadline. Don't wait until the last minute to review the submission guidelines, resolve issues or ask questions. Avoid missing the deadline; submit your proposal now!



When is the deadline to submit a proposal for the AOM Annual Meeting?
The deadline for ALL submissions is January 15, 2019 at 5:00 PM ET (NY time). All submissions must be entered into the system at this time, i.e. a 5-digit submission ID is assigned to your proposal. No exceptions! This deadline applies to the following submission types:
All-Academy Theme (PDW and Symposium)
Caucus
Paper
Professional Development Workshop (PDW)
Symposium (Panel and Presenter)
Teaching and Learning Conference (TLC@AOM)

Do I have to be a member to submit a proposal?
You do not need to be a member to submit a proposal for the Academy of Management’s Annual Meeting. If you are not an Academy member, you must still create an account with basic contact information which will be linked to your submission(s). If your submission is accepted, and you attend the conference to participate on a session, you will then need to join the Academy and register for the conference.

Where can I find more information about the theme for the Academy of Management’s Annual Meeting?
A full description of the conference theme can be found on our website, along with the Call for Submissions for the All-Academy Theme program.

Does my submission have to relate to the theme, and if my proposal relates to the theme, do I have to submit to the All-Academy Theme?
Your submission does not have to relate to the theme in order to be considered for acceptance onto the Program, and you do not have to submit your theme-related proposal to the All-Academy Theme. The Divisions, Interest Groups and Committees may also be seeking proposals on the theme, as they relate to their division. Please see the Call for Submissions for each Division, Interest Group and Committee for more information.

What are the guidelines for submissions?
The submission guidelines can be found online for professional development workshop proposals, paper submissions, symposium submissions, caucus proposals, and the Teaching and Learning Conference submissions.

Can I submit a paper previously presented at a conference?
At the time of submission, submitted papers must not have been previously presented or scheduled for presentation at the Academy of Management. Submitted papers must not have been published or accepted for publication in any journal. If a paper is under review, it must NOT appear in print before the Academy meeting.  If your paper was previously presented at the AOM, you must be able to show significant changes from your originally-presented proposal.

Does my paper submission need to be the full paper, or can it be an abstract?
A paper submission must be a fully-developed manuscript, which includes an abstract, but should not only be the abstract. We require the full proposal be uploaded with your completed, finalized submission, or your submission may not be sent for review. For more specific details regarding the guidelines for paper submissions, please see the paper submission guidelines.

Can I submit to more than one Division, Interest Group, or Committee?
Professional Development Workshop (PDW): You may submit your PDW to one primary sponsoring group, with an option to suggest additional, potential co-sponsoring groups.
Paper: Your paper proposal can only be submitted to one sponsoring group.
Symposium: Yes, you may submit your symposium proposal to up to three sponsoring groups.
Caucus: Your caucus proposal can only be submitted to the Caucus Committee.
All-Academy Theme (AAT): Your AAT proposal can only be submitted to the AAT Committee.
Teaching & Learning Conference (TLC): Your TLC proposal can only be submitted to the TLC Committee.

What types of proposals can I submit to the All-Academy Theme?
Professional Development Workshop (PDW) proposals and symposium proposals can be submitted to the All-Academy Theme program. Paper and caucus proposals cannot.

Will I be able to edit my submission?
You will be able to edit your submission and upload revisions, UNTIL you finalize the submission. Once the submission is finalized, you will not be able to edit any part of the submission, upload a revised proposal, nor add participants. Please ensure you have completed every item on the finalization checklist, before finalizing your submission.

How do I update my submission profile?
To review or edit your profile, please sign in to your AOM account and select “My Profile” at the top right of the screen, under your name. Click on the gray pencil to edit your Primary Information or Address, or click the blue Update My Annual Meeting Affiliation button to change your affiliation on the Program. Don’t forget to save changes when you are finished.

I couldn’t add complete contact information for my co-author or other participants.
If the co-author or participant on your submission does not already have an Academy account, you will be able to add him/her to your submission by providing the full name and an e-mail address of the participant. A participant, who has an account created on his/her behalf, will receive an email to the email account provided alerting him/her that an account was created, but needs to be confirmed. The added participant will then need to go to the unconfirmed account to edit the details and activate the account.

I created an account for a coauthor/participant associated with my submission, but my submission says the information is not confirmed. Can I finalize my submission?
It is OK to continue and finalize your submission even if information details for your colleagues are incomplete or inaccurate. Your colleagues are able to update their information at any time and those updates will automatically be included on your submission. An added participant, who did not have an account will receive an email to the address you entered, alerting him/her that an account was created on his/her behalf, but needs to be confirmed. The added participant will then need to go to the unconfirmed account to review/edit the details and activate the account. Only the participant/author will be able to confirm and activate the account.

If necessary, you may contact the participant separately and ask him/her to check the inbox and junk mail folders for an email from the Academy of Management with subject: “Participation in a 2019 Academy of Management Submission” with instructions on how to activate their account.

Someone created an account on my behalf. Do I need to do anything else?
If you were added to a submission for the upcoming conference, and an account was created on your behalf, please check your inbox and junk mail folders for an email from the Academy of Management with subject: “Participation in a 2019 Academy of Management Submission” with instructions on how to activate your account. If you cannot locate this e-mail, please click on the following, or copy and paste it into your web browser: https://aom.org/iMIS/members/activateaccount . Enter your e-mail address and follow the prompts to active your account. If this does not work, please contact us for assistance.

I uploaded a revised file, but I still see the original version.
If you do not see the revised proposal after it has been re-uploaded, it is likely that your browser had the original document cached so you did not immediately see the revised version even though the upload was successful. Please try to clear your browser's cache, or quit all your browser sessions, or try another browser, or even reboot if necessary and try again to see if the version you see in the Submission Center is correct.

I missed the deadline. Can I get an extension?
The Call for Submissions, including the submission deadline, is posted on the AOM website in October. We encourage all submitters to enter their proposals into the submission system as early as possible, so that they would have sufficient time to start their submission, review the submission guidelines, resolve issues, and ask questions. Due to the schedule for Program volunteers who devote their time to reviewing and accepting thousands of submissions, we cannot extend the submission deadline.

Do I have to register for the AOM Annual Meeting, if my submission is accepted?
If your submission is accepted, and you attend the conference to participate on a session, you will then need to join the Academy and register for the conference. If a colleague or co-author will attend the conference to present your accepted proposal, then you will not need to register, but your colleague will.

When is the review period?
Reviewers will begin to receive their review assignments beginning on January 25, 2019 and will have until February 14, 2019 to complete reviews.

How many submissions will I be asked to review?
Volunteer reviewers can sign up for no more than two Divisions or Interest Groups, and will receive no more than three (3) assignments per division.

What is the deadline to submit my review?
The deadline to submit your review(s) is February 14, 2019.
When will the conference Proceedings be available?
The conference Proceedings will be available in late June.

Will my full paper or symposium submission be included in the Proceedings?
The Proceedings includes the abstracts of all accepted papers and symposia as well as abridged versions of the program’s “Best Papers” (top 10%) as designated by the division Program Chairs. The abridged (6-page) format is used because publication of papers at their full length would preclude subsequent journal publication. The abridged papers are available only to conference registrants of the Academy of Management Annual Meeting.

When will I know if my proposal has been accepted?
Notifications for professional development workshop submissions are sent toward the end of February. All other submission notifications (paper, symposium, caucus, AAT, TLC@AOM) will be sent at the end of March.

Questions, Support, and Assistance

For further assistance please use the AOM Support Center. You should receive a response withing 2-3 business days, excluding weekends and holidays. Nearing the deadline for submissions, response times may be delayed as we process a high volume of requests. Additional assistance is available at +1-914-326-1800, Monday-Friday from 9:00 AM - 5:00 PM ET (NY time).

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