Presenter Information

Annual Meeting Platforms

The 2022 Annual Meeting of the Academy of Management will take place on-site in Seattle, WA USA and virtually on the Annual Meeting platform. Pathable is the online virtual meeting platform where the program, session details, and session materials can be viewed and where virtual sessions, hybrid sessions, and virtual networking will occur. 

ProjectionNet is a presentation management system that will provide technical assistance to Annual Meeting contributors as they upload videos and supplemental materials for all session types and prepare for virtual presentations. ProjectionNet will manage quality control and submit all contributions directly to Pathable.

Types of Session Formats

  1. In-Person Only - Only for in-person attendees on-site in Seattle.
  2. Hybrid View - Zoom "Webinar" style - Sessions taking place in Seattle are live-streamed to the virtual meeting platform for virtual attendees to watch/view the live session. There is no interaction between face-to-face, in-person attendees in Seattle and virtual attendees.
    • Technical setup and facilitation will be provided
    • Sessions can be recorded
    • Questions and comments can be inputted into the session text chat
    • Chat with others viewing the session
  3. Hybrid Interactive - Zoom "Meeting" style - Sessions taking place in Seattle are live-streamed to the virtual meeting platform so virtual attendees can interact with in-person, on-site attendees in Seattle. Live-streamed interactive sessions may include virtual presenters.
    • Technical setup and facilitation will be provided
    • Session can be recorded
    • Questions and comments can be inputted into the session chat
    • Chat with others viewing the session
  4. Virtual-Only Sessions - Virtual-only sessions occur at specific, scheduled times with the presentations taking place live. Sessions are attended using Zoom's embedded video-conferencing platform from the virtual meeting platform. Attendees can use the text chat feature in Zoom for discussion during a session and can use the real-time chat feature within each session on the virtual meeting platform to participate in polls and Q&As with presenters. These sessions do not take place in Seattle - they are hosted on the virtual meeting platform only. There are two types of these Virtual-only sessions:
    • Zoom "Webinar Style" sessions feature the presenter(s)/panelist(s) on video or sharing content like slides and screens with the session's attendees. Zoom's chat feature can be used during the session for questions and discussion.
      • Presenter(s)/panelist(s) on video (recommend videos more than 10 minutes in length)
      • Presenter(s)/panelist(s) can share content (e.g. slides and screens)
      • Anyone can chat and ask questions
      • Polling of attendees is available
      • Session can be recorded
      • Maximum suggested audience size: 500 people
      • Technical setup and facilitation will be provided
      • Speaker Ready Rooms are available - see below for additional information
    • Zoom "Meeting Style" sessions include both the presenter(s)/panelist(s) and all session attendees on video. Content screens and slides can be shared by attendees with the organizer's approval. Attendees can use the "hand raise" function to ask questions and provide comments. Session organizers may set up breakout rooms for smaller group discussions with presenters and attendees.
      • Presenter(s)/panelist(s) and entire audience on video (recommend videos be no longer than 10 minutes)
      • Anyone can share content (e.g. slides and screens) with organizer's approval
      • Anyone can chat, ask questions, and "raise hand"
      • Polling of attendees is available
      • Session can be recorded
      • Zoom breakout rooms are available
      • Maximum suggested audience size: 250 people
      • Technical setup and facilitation will be provided
      • Speaker Ready Rooms are available - see below for additional information

      Note: Videos that will be played during a Virtual-Only (whether Zoom "Webinar Style" or "Meeting Style") session should not be excessive in length, as these sessions have a time constraint. If a presenter wants to upload a video that is purely supplemental and will not be played during the session, that video can be longer than the suggested duration above.

  5. Virtual-Only: On-Demand, Not Live - On-demand sessions are pre-recorded and available for viewing at any time. All pre-recorded videos and other session materials can be viewed and downloaded by attendees. There is no Zoom component, but discussion and feedback can occur in the session chat.

    • Participants are not expected to be available at any specific time or date
    • Contributors may upload pre-recorded presentations and supplemental materials for attendees to view (each uploaded video cannot exceed a maximum of 2GB (approximately 2 hours). If you are planning to pre-record your session and upload the video, please keep this in mind.
    • Revisions may be uploaded
    • Discussion feed occurs in asynchronous chat (not live)

Preparing Your Materials

The guides below are intended for use in preparing session documents and materials for uploading to ProjectionNet, regardless of session type or format.

Supplemental Materials

Contributors are encouraged to upload resources to their sessions to provide attendees with additional information, reference material, and supportive documents for their session. Presenters can upload materials for any session type. A single upload cannot exceed 2GB (approximately 2 hours of video). Examples of supplemental materials include:

Supported File Formats

  • Video Files: .mp4, .m4v (and .wmv for "supplemental videos" but not "narrated presentations")
  • Adobe Acrobat: .pdf
  • Microsoft PowerPoint: .pptx, .ppt
  • Microsoft Word: .docx, .doc
  • Microsoft Excel: .xlsx, .xls
  • Image Files: .jpg, .png
  • Google Documents: .gslides, .gdoc., .gsheet, .gdraw
  • Full List: .ppt, .pps, .pptm, .ppsm, .pptx, .ppsx, .mp4, .m4v, .wmv, .key, .pdf, .doc, .docx, .xls, .xlsx, .jpg, .png, .gif, .tif, .bmp, .gdoc, .gslides, .gsheet, .gdraw

Naming Your Files

  • Include your 5-digit submission number at the beginning of your file name. Example: 12345_fileName.doc.
  • File names should contain English uppercase and lowercase letters and numbers and can contain underscores and hyphens.
  • Avoid spaces, symbols, and special characters, such as !@#$%^&*()+{}|[]:;"'<>,?/
  • File names should be fifty (50) characters or fewer

Slide Templates

The following slide presentation templates are available for downloading and use in your sessions.

2022_Background_Seattle

Published on Jun 14, 2022, 12:38 PM by Miriam Mazzarella

Best Practices for Presenters

Presentation Guidelines

  • We encourage all presenters to post their materials on the virtual meeting platform (regardless of presentation type), and we encourage potential participants to read the materials ahead of time.
  • Paper sessions should consist of 3-5 papers per session. The purpose of a paper presentation is not to present the paper as such, but to highlight its key argument and to open a discussion. To that end, our policy is to give paper presenters no more than 10 minutes each.
  • Sessions other than paper sessions are less formally-structured.

Below are some guidelines to help you prepare your presentation:

1. The Presentation

Each meeting room comes equipped with a standard audio-visual package setup that will support an electronic presentation.

Software: Microsoft PowerPoint - begin your presentation by creating "word slides" in outline format. Be as succinct as possible. Remember, the audience has only seconds to read and grasp the meaning of each slide. Images, drawings, and graphics can be obtained from sources such as digital cameras, scanners, and the Internet. Experiment with different formats and compression levels to see what works best for your images. Generally, anything that looks acceptable on a 17-inch monitor is suitable when projected. Judicious use of animation can enliven an otherwise dull presentation. If you plan to animate various components in your presentation (slide titles, graphic elements, bulleted text, etc.), try to be as consistent as possible.

Assemble the Presentation: Onsite presenters need to bring their own laptops. If you are a presenter from outside the United States, please make sure you travel with the appropriate AC adapter that is recommended by your computer manufacturer. It's important to make sure the required voltage and frequency match the available power source.

Pictures: Images inserted into PowerPoint are embedded into the presentation. Images that are created at a dpi setting higher than 75 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images. JPG images are the preferred file format for inserted images.

Fonts: We only supply fonts that are included in the base installation of Windows. Fonts other than these should be embedded into your PowerPoint presentation. The fonts we suggest using are: Times New Roman, Arial, Tahoma. Use of fonts not included in Windows can lead to unreadable text, words that bleed into graphics, or bullets that may be the wrong style. Microsoft provides a utility to determine if a font can be embedded. Fonts are easily embedded into your presentation by following these steps

Using MS Office:

  • Click "File", and then "Save As"
  • On the "Tools" drop-down menu, select "Save Options"
  • At the bottom of the menu, you will see an "Embed TrueType Fonts" checkbox; check the box

Mac OS:

  • Images: use common image formats that are cross-platform compatible such as JPG, PNG, GIF, and BMP.
  • Fonts: use common cross-compatible fonts such as: Times New Roman, Arial, and Courier. It may be necessary to load your presentation onto a Windows machine. If this occurs, many custom Mac fonts will not translate properly.
  • Animations: use simple entry animation effects, such as: fly-in/out, appear, and dissolve. Also, do not use exit animations; PowerPoint 2000 for Windows does not support exit animations.
  • File Extensions: if your Mac version of office does not append the file extension, be sure to include it in your file name. Use .ppt for PowerPoint files and .pps for PowerPoint slideshows.

2. Presenting

On-site: Please arrive at your session early. Take time to familiarize yourself with the setup at the lectern. You will control/advance the slides during your presentation. Note: wireless remotes are not provided as a standard item. We have arranged to have technicians floating between session rooms to assist as needed. These technicians will be wearing company badges so that they may be easily identified. AOM staff will also have direct access to audiovisual staff if required.

Virtual: Presenters are encouraged to arrive 10 minutes early and be let into a “green room” where a technician will be available to guide through the session.

Hybrid: These sessions will have dedicated technicians in the room to assist.

Tip: When presenting, speak slowly and clearly. Do not read from the slide - explain it. Address the audience when you are speaking. Try not to look down at your presentation. You might also want to involve the audience by asking questions. This is a great way to keep the audience interested in your work. Lastly, just try to relax and have fun.

FAQs

Q: Can I combine multiple videos into a single video?
A: Yes, you can combine multiple videos into a single video. Having multiple, shorter videos divided by topic or interest will allow registrants the opportunity to view multiple videos with content that is of interest to them and interact with the session in a meaningful way. However, keep in mind that audience engagement is important and that stringing videos may not be the best option.

Q: Can I upload a sample video to review with a technician before I upload my full video?
A: Yes, you can upload a sample video first and review with a technician before you upload your full video.

Q: Can I use a pre-recorded Zoom call as a video upload?
A: Yes, you can use a pre-recorded Zoom call as a webinar-style video upload.

Q: What can I do if my session is scheduled in an in-person format, but I am no longer able to attend in-person?
A: If you are unavailable, you can pre-record your presentation and upload it to the virtual platform. You can request that the session organizer play your presentation during the allocated live presentation time. You will be able to view the session chat hosted on the virtual platform, to answer questions at a time that is most convenient for you.

Q: Can I participate virtually in an in-person only session?
A: Yes, virtual participation in an in-person only session is possible through one of two options:

  • Option A: You can arrange to present virtually from your own Skype or Zoom account. One of the presenters/authors in the session will have to use their personal laptop as well as their Skype or Zoom account to live-stream you into the session. The virtual presenter will be visible on the projection screen in the meeting room. Please note that audio and visual quality are not guaranteed.
  • Option B: A professional setup can be accommodated for an additional fee; you can request AV technical setup to allow remote presenters to join an in-person session. Please note that we are taking these requests on a case-by-case basis. By adding additional AV, your session may have to move due to availability of technical support. For additional questions or requests, please contact Brianna Giampia (bgiampia@aom.org).

Q: My session is scheduled to be virtual, but I will be attending the Annual Meeting in-person in Seattle. Can I still present?
A: You can still present virtually in Seattle from the comfort of your hotel room, hotel lobby, or in the common space areas where AOM has contracted space. If you are unavailable, you can pre-record your presentation and upload it to the virtual meeting platform. You can request that the session organizer play your presentation during the allocated live presentation time. You will be able to view the session chat to answer questions at your convenience.

Annual Meeting COVID_500x500

 

Review the Annual Meeting COVID-19 Policy

If you're attending AOM 2022 in Seattle in person, please review the health and safety policy. Vaccination is required to attend.

COVID-19 Policy