Meeting Room & Audiovisual Setup

For PDWs, Paper Sessions, and Symposium Sessions

Room Setup

The meeting rooms are set up in banquet rounds Friday through Sunday and theater-style seating Monday and Tuesday.  

Equipment Setup

Each room is equipped with a standard audio-visual package that will support an electronic presentation. The package includes the following items:

• HDMI LCD projector (1920 x 1080 resolution - will project both 4:3 & 16:9 format slides)
• Skirted Safelock stand for projector
• Projection screen - appropriate size for meeting space
• Power cord and HDMI cable run from podium to projector
• Laptop cable adapters are available on a limited basis, so please bring your own Mac and PC adapters that will accommodate an HDMI cable connection to your laptop
• Podium microphone (for rooms that seat more than 60 people)
• Computer audio patch (for rooms that seat more than 60 people)

Note:  Laptops and flipcharts are not provided as standard items. Presenters must bring their own laptops and their own laptop cable converters.  

If you need any other audiovisual equipment, session organizers and submitters can order (and pay the additional cost directly) through Projection, our exclusive AV providers. To place an AV order at your cost, please contact Pharonn Niem, pniem@projection.com, Ryan McTaggart, rmctaggart@projection.com or Shannon Delaney, Sdelaney@projection.com.

If you have any technical or logistical questions about the audiovisual equipment, please contact Sara Garnett at sara.garnett@maritz.com