Travel and Visa Information
Annual Meeting Travel Information
Important Information for Annual Meeting Attendees
Attendees are solely responsible for arranging and covering the costs of travel, meals, registration, and housing accommodations. These expenses are additional and must be paid by each participant. To register and attend, you must have an active AOM membership valid through the end of the month in which the Annual Meeting occurs. Please note that AOM does not provide sponsorship and assumes no responsibility for your accommodations or stay in the host city.
The information on this page is intended as a general resource to assist with planning. AOM cannot advise on visa or travel requirements specific to your situation and cannot contact embassies, consulates, or government authorities on your behalf. For details on what support AOM can provide, please refer to the Frequently Asked Questions (FAQ) below.
The following information is provided to help attendees plan travel for the Academy of Management’s 2026 Annual Meeting (AOM 2026). AOM is not affiliated with any of the organizations listed.
International Travel
Attendees traveling internationally should review the entry requirements that apply based on their citizenship, country of residence, and the host country of the Annual Meeting. Requirements may include a valid passport, a visa, or other travel authorization.
Common considerations for international travelers include:
- Applying early for visas or travel authorization
- Ensuring passport validity meets destination requirements
- Reviewing instructions from the local embassy or consulate
- Being aware of varying processing times
For accurate and current information, please consult the Official Resources information listed below.
Domestic Travel
Attendees traveling domestically should review current identification requirements and transportation guidance applicable to travel within the host country.
Transportation options to the host city may include air, rail, and local transit. Attendees are encouraged to confirm schedules, routes, and identification requirements directly with transportation providers.
Safety & Health
Your safety is important to AOM. While the host city is typically a major, walkable city, attendees are encouraged to:
- Follow general urban travel awareness
- Know the location of nearby pharmacies or urgent care centers
- Carry any necessary medical documentation or prescriptions
Any meeting-specific safety or health updates will be shared as they become available.
Annual Meeting Letters & Availability
AOM provides standardized letters designed to confirm an attendee’s association with the Annual Meeting. Letters are available only if applicable, based on eligibility.
Because travel regulations are set by governments and vary by individual, all attendees should consult official sources directly. AOM cannot determine eligibility, advise on which visa or travel category to apply for, or guarantee any travel authorization.
Most letters are accessed through the AOM Submission Center using AOM Member Profile credentials. The Annual Meeting Invitation Letter, which is available to everyone, is provided directly on this webpage for download.
Official Resources
For the most accurate and up-to-date information related to travel, visas, entry requirements, or government regulations, attendees are encouraged to consult official sources directly. Helpful starting points include:
- Your local embassy or consulate
Guidance on visa requirements, application processes, and entry conditions. - Official government travel and visa websites for the host country
Current visa policies, travel advisories, and entry requirements for the United States. - Institutional legal or international offices (if available)
Some universities or employers offer support for international travel or compliance questions. Availability varies by institution, and attendees should contact their institution directly for more information.
Frequently Asked Questions (FAQ)
Find quick answers to common questions from our members and attendees.
Do I need a visa to attend the Annual Meeting?
Visa requirements vary by citizenship, country of residence, and destination and are determined by government authorities. AOM cannot advise on visa categories or determine eligibility. Attendees should consult their local embassy or consulate and review official government guidance. You may also wish to consult your institution’s legal or international office for additional support.
When should I apply for my visa or travel authorization?
Application timelines and processing times vary by country and may be lengthy. Attendees are encouraged to plan well in advance of the Annual Meeting. For current timelines and requirements, attendees should consult their local embassy or consulate and review official government guidance.
Can AOM contact an embassy or consulate for me?
No. AOM cannot contact embassies, consulates, visa officers, or government authorities on behalf of attendees. Questions related to visa applications, documentation, or appointment scheduling should be directed to your local embassy or consulate. You may also wish to consult your institution’s legal or international office for additional support.
Will AOM send my letter directly to an embassy or consulate?
No. AOM does not provide letters directly to embassies or consulates. Attendees must download their letters and submit them according to the instructions provided by their local embassy or consulate or other reviewing authority.
Can AOM confirm my registration or program participation for an embassy, consulate, or institution?
Due to the large volume of attendees each year, AOM cannot provide individual confirmations, disclose personal information, or customize letters outside of the standardized letters available. Attendees should use the appropriate Annual Meeting letter available to them and consult their institution or reviewing authority for guidance on acceptable documentation.
Are there travel restrictions or government regulations that could affect my ability to attend the Annual Meeting?
Yes. Travel and entry requirements may change at any time due to government regulations, sanctions, or other policies. The Annual Meeting is an in-person event, and attendance takes place onsite only. If you are unable to travel but need to participate in the Annual Meeting Program, please contact the Program team at [email protected] to learn whether an alternative participation option may be available. Attendees should also consult their local embassy or consulate and review official government guidance.
My country or region is subject to government restrictions or sanctions. Can I still attend the Annual Meeting?
Eligibility to travel to, enter, or participate in an in-person event is determined by government authorities and varies by individual circumstance. The Annual Meeting is an in-person event, and attendance takes place onsite only. If you are unable to attend in person but are seeking to participate in the Annual Meeting Program, please contact the Program team at [email protected] for information on possible alternative participation options. Attendees should consult their local embassy or consulate and review official government guidance.
Can AOM provide an invitation or other letter if I am from a restricted or sanctioned country or region?
The Annual Meeting Invitation Letter is a general informational document and is available to everyone. It does not imply sponsorship, confirm eligibility to travel, or override any government restrictions or sanctions. Other Annual Meeting letters are available only if eligible and do not indicate permission to travel, register, or attend. Attendees should consult their local embassy or consulate and review official government guidance to determine whether such documentation is appropriate for their situation.
Do I need any documentation to participate in On-Demand Sessions?
No. On-Demand Sessions are delivered online and do not require travel to the host city. Visa or travel documentation is not required to participate. If you are registered for On-Demand Sessions and need documentation for institutional or administrative purposes, the Annual Meeting Registration Letter (On-Demand) may be available if eligible. Attendees should consult their institution directly to determine what documentation may be required.
Does receiving an invitation or other Annual Meeting letter mean I am allowed to travel, register, or attend?
No. Receiving an invitation or other Annual Meeting letter does not guarantee visa approval, travel authorization, entry to the host city, or the ability to complete registration or payment. Eligibility decisions are made by government authorities. Attendees should consult their local embassy or consulate and review official government guidance.
I want to invite a guest and purchased a Networking Guest Pass. Can AOM provide them a registration letter?
No. Guests with a Networking Guest Pass do not complete a full registration and do not provide the personal information required for a Registration Letter. AOM cannot confirm a guest’s identity, participation, or association with the Annual Meeting beyond limited access to approved networking areas. Guests are only eligible for the Annual Meeting Invitation Letter and should consult their local embassy or consulate or other reviewing authority to determine what documentation may be appropriate.
Why are Annual Meeting letters auto-generated?
Letters are automatically generated based on eligibility to ensure timely access for all attendees and to protect personal information. Attendees should log in to the AOM Submission Center to view and download any letters available to them.
Does receiving a letter guarantee visa approval or entry to the host city?
No. Visa approval, travel authorization, and entry decisions are made by government authorities and are outside of AOM’s control. Attendees should consult their local embassy or consulate and review official government guidance.
If I register before receiving my visa and it is delayed or denied, can I receive a refund?
Refunds are governed by the Annual Meeting Policies. Visa delays or denials do not qualify for refund exceptions, and attendees are encouraged to review the Annual Meeting Policies carefully before registering.
How do I access my letters?
The Annual Meeting Invitation Letter is available directly on this webpage for anyone to download. All other letters are available only if eligible through the AOM Submission Center. Attendees should log in using their AOM Member Profile credentials to view any letters available to them.
Still Need Help?
For questions related to the Annual Meeting Program or participation options, please contact the Program Team at [email protected]. For questions related to registration or letters, please contact the Registration Team at [email protected].
Helpful Travel Tips
- Your passport or travel document must be valid for at least six months beyond the duration of your stay and must have been issued within the past 10 years.
- Be prepared to explain your purpose of travel.
- Be prepared to provide proof of sufficient financial resources for the visit and a return ticket.
- As in previous years, AOM will not be providing meals (breakfast, lunch, or dinner), so attendees should plan to cover their own meal expenses.